As a Text Partner Program team member, I help companies researching the best on the market navigate data entry outsourcing with confidence. I evaluate data entry service providers by data accuracy, data security, and operational efficiency, drawing on hands-on audits of workflows, pricing models, SLAs, and verified client feedback.
Top companies for data entry outsourcing
Discover a curated shortlist of data entry specialists known for precision, scale, and speed. Each excels at complex back office workflows, AI-augmented accuracy, multilingual coverage, and strict security. Expect proven SLAs, flexible pricing, and seamless integration with your tech stack.
From established leaders to rising specialists, this market offers vetted partners with deep vertical know-how and responsive support. Teams scale quickly, meet tight turnarounds, and navigate local regulations, giving you reliable delivery and clear accountability.
How we choose curated companies
Text brings over 20 years of market experience in data entry outsourcing, serving thousands of businesses with a leader mindset in customer service. We evaluate providers because we know what great service means. Featured firms hold strong reputations in respected listings. We vetted each one, and they appear in random order.
Our verified partners are reliable and diverse, offering flexible models that fit different customer needs across scale, industry, and budget. They engage actively with clients, backed by real use cases, proven collaboration success, and available reviews to guide decisions.
| Name | Review | Website | Minimal project size | Employees | Services they provide | |
|---|---|---|---|---|---|---|
 | Helpware CX | 4.9/5 | helpware.com | $5,000+ | 1,000 - 9,999 | customer service outsourcing, back office outsourcing, call center services |
 | Softtek | 4.8/5 | softtek.com | $5,000+ | 10,000+ | back office outsourcing, mobile app development, custom software development, web development |
 | SunTec India | 4.5/5 | suntecindia.com | $1,000+ | 1,000 - 9,999 | application management & support, back office outsourcing, custom software development, customer service outsourcing, data annotation services |
 | Uniquesdata | 4.3/5 | uniquesdata.com | $1,000+ | 50 - 249 | document digitization & management, back office outsourcing, data annotation services, transcription |
 | Label Your Data | 4.9/5 | labelyourdata.com | $1,000+ | 250 - 999 | data annotation services, ai development, back office outsourcing, market research |
 | OWORKERS | 4.5/5 | oworkers.com | $1,000+ | 250 - 999 | back office outsourcing, customer service outsourcing, finance & accounting outsourcing (fao) |
 | Perfect Data Entry | 4.3/5 | perfectdataentry.com | $1,000+ | 250 - 999 | back office outsourcing, call center services, customer service outsourcing |
 | Tab Service Company | 5.0/5 | tabservice.com | $1,000+ | 10 - 49 | finance & accounting outsourcing (fao), back office outsourcing, document digitization & management |
 | TECHSPEED INC | — | techspeed.com | $1,000+ | 50 - 249 | back office outsourcing, customer service outsourcing, data annotation services, document digitization & management, call center services |
 | Invensis Inc | 4.0/5 | invensis.net | $1,000+ | 1,000 - 9,999 | back office outsourcing, call center services, finance & accounting outsourcing (fao), accounting |
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Helpware CX
Helpware CX ditches the traditional "faceless BPO" vibe for a culture-centric approach. They build bespoke teams that integrate tightly with your operations, offering data entry, back-office support, and content moderation. If you need data agents who actually understand your brand voice and quality standards rather than just hitting keystroke quotas, their model fits well.
What distinguishes them is the "concierge" experience. You aren't just buying hours; you're building a dedicated satellite team. This is ideal for startups and scale-ups needing complex data verification or enrichment where context matters. If you want a partner that treats your data entry as a strategic asset rather than a commodity, Helpware is a strong pick.
Rating
4.9/5 on G2 (as of December 2025)
Website
Employees
1,000 - 9,999
Minimal project size
$5,000+
Use case
They shine when standard "copy-paste" isn't enough. Best for complex data enrichment for CRM systems, validating user-generated content, or managing intricate e-commerce catalogs where brand voice matters. If you need a team that feels like an extension of your HQ rather than a distant vendor, their customized onboarding makes them the top choice.
Industries
- Charities
- Foundations & Non-Profits
- Professional Services
- Automotive
- Technology
- Healthcare
- E-commerce
- Hospitality
- Education & Universities
- Financial services
- Other
- Media & Entertainment
Pros
- Builds bespoke teams that fully align with your specific brand culture.
- Modern tech stack integrates seamlessly with your existing software.
- Dedicated customer success managers ensure very smooth operations.
Cons
- Higher pricing than most traditional low-cost offshore BPO providers.
- Onboarding takes longer due to the customized recruitment process.
- Structure is overkill for simple, short-term data entry projects.
Softtek
Softtek is a nearshore heavyweight with deep roots in Latin America and a massive global footprint. While primarily known for IT services, their business process services cover high-volume data entry and processing. They combine automation with human labor, making them a solid fit for large enterprises looking to outsource complex, tech-enabled data workflows closer to US time zones.
Their strength lies in the "Global Nearshore" model, offering better time zone alignment and cultural affinity for North American clients than Asian competitors. They excel at integrating data entry with broader IT transformation. Pick Softtek if you are a large organization needing a stable, scalable partner that can handle data entry alongside complex system integration.
Rating
4.8/5 on G2 (as of December 2025)
Website
Employees
10,000+
Minimal project size
$5,000+
Use case
Best for North American enterprises requiring real-time collaboration. If you have complex ERP data migration or need financial data processing that must happen during US business hours, Softtek is the answer. They excel where data entry isn't just typing, but part of a larger IT workflow, like processing insurance claims or managing logistics data.
Industries
- Healthcare
Pros
- Nearshore model offers real-time collaboration with US time zones.
- Strong capabilities in complex IT and ERP system data integration.
- Cultural affinity with North America minimizes communication gaps.
Cons
- Rates are higher than traditional Asian offshore outsourcing hubs.
- Enterprise focus often means less flexibility for smaller clients.
- Heavy corporate structure can slow down project initiation phases.
SunTec India
SunTec India is a veteran in the outsourcing space, offering a classic offshore model with a massive workforce. They cover everything from e-commerce product listings to real estate data entry. For businesses seeking pure-play, high-volume data processing at competitive rates, SunTec provides the necessary scale and infrastructure to handle repetitive tasks efficiently.
They stand out for their sheer longevity and breadth of services. Having been around for decades, they have refined their processes for accuracy and speed. They are a practical choice for budget-conscious companies with large backlogs of documents, invoices, or catalogs that need to be digitized without breaking the bank. Reliable, if traditional.
Rating
4.5/5 on G2 (as of December 2025)
Website
Employees
1,000 - 9,999
Minimal project size
$1,000+
Use case
The go-to for massive backlogs. If you have 50,000 scanned invoices to digitize or a Magento store needing 10,000 SKU updates overnight, SunTec's army of operators is the solution. Their best experience is found in high-volume, repetitive tasks where process documentation is clear. They handle spikes in volume effortlessly for large-scale digitization.
Industries
- Technology
- E-commerce
- Hospitality
- Media & Entertainment
- Real Estate
- Professional Services
Pros
- Massive workforce enables rapid scaling for high-volume workloads.
- Highly competitive pricing suitable for tight operational budgets.
- Decades of experience ensure stable and reliable service delivery.
Cons
- Time zone differences can delay communication and feedback loops.
- Less suited for tasks requiring high creative or cultural nuance.
- Quality may fluctuate without strict client-side quality controls.
Uniquesdata
Uniquesdata is a focused player specializing almost exclusively in data management and digitization services. Based in India, they offer a comprehensive suite including scanning, indexing, and manual data entry. Their specialized focus makes them a sharper tool for digitization projects compared to generalist BPOs that try to do everything from call centers to coding.
Their flexibility across different data formats is notable. Whether it is medical records, legal documents, or XML conversion, they have specific workflows set up. Users should pick them if they have a straightforward, high-volume project that requires a vendor with a specific focus on data accuracy and turnaround time rather than a generalist agency.
Rating
4.3/5 on Google (as of December 2025)
Website
Employees
50 - 249
Minimal project size
$1,000+
Use case
Ideal for the "messy" digitization projects. Think law firms with rooms of physical files, or hospitals needing to convert patient records to a specific EMR format. Their expertise in OCR cleanup and format conversion stands out. If you have a specific, technical output requirement for your data and need high accuracy in the conversion process, pick them.
Industries
- Professional Services
- Technology
Pros
- Specialized expertise in complex data digitization and conversion.
- Flexible handling of diverse formats like medical and legal files.
- Focused workflows ensure high accuracy for digitization projects.
Cons
- Service scope is narrower than full-service BPO solution providers.
- Smaller scale compared to global BPO giants limits massive ramp-up.
- Less experience with customer-facing or voice-based support tasks.
Label Your Data
As the name implies, Label Your Data focuses heavily on the AI and machine learning sector. While they do general data entry, their expertise is in data annotation, tagging, and enrichment to train algorithms. For modern tech companies needing precise, secure data handling to feed models, they offer a highly secure, GDPR-compliant environment.
Security is their headline feature. They emphasize ISO certifications and strict compliance (PCI-DSS, HIPAA), which is rare for smaller data shops. If your data entry project involves sensitive PII or requires high-context judgment for machine learning training, they are far superior to a generic data mill. Great for tech-forward projects.
Rating
4.9/5 on G2 (as of December 2025)
Website
Employees
250 - 999
Minimal project size
$1,000+
Use case
The clear choice for AI startups and R&D divisions. Their sweet spot is annotated datasets for computer vision or NLP training where privacy is non-negotiable. For example, annotating medical imaging or scrubbing PII from financial texts. If your project requires a team that understands "bounding boxes" and "sentiment analysis" securely, choose them.
Industries
- Other
- Travelling
- Automotive
- Media & Entertainment
- E-commerce
- Professional Services
- Technology
Pros
- Top-tier security compliance with GDPR, PCI-DSS, and HIPAA standards.
- Specialized knowledge in data annotation for machine learning models.
- Flexible engagement models tailored for pilot projects and testing.
Cons
- Pricing is significantly higher than generalist data entry vendors.
- Niche focus means they are not suitable for basic administrative tasks.
- Smaller workforce capacity compared to large generalist BPO vendors.
OWORKERS
Oworkers operates as a multilingual BPO with delivery centers in strategic locations like Madagascar and Egypt. They specialize in data entry, content moderation, and categorization in over 25 languages. This makes them a unique fit for global companies needing data processing that requires linguistic nuance or multi-regional support under one roof.
The multilingual capability is the killer feature here. Most data entry firms struggle outside of English, but Oworkers thrives on it. They also claim a strong price-quality ratio due to their delivery locations. If your dataset involves foreign languages or you are expanding into EMEA markets, Oworkers is a strategic, cost-effective partner.
Rating
4.5/5 on Trustpilot (as of December 2025)
Website
Employees
250 - 999
Minimal project size
$1,000+
Use case
Best for global e-commerce and content platforms expanding into non-English markets. If you need product descriptions verified in French, Arabic, and Spanish simultaneously, Oworkers manages this centrally. They are particularly strong in content moderation and categorization for social platforms or marketplaces where understanding local slang is required.
Industries
- Technology
Pros
- Exceptional multilingual support covering over twenty-five languages.
- Cost-effective delivery from strategic regions like Egypt and Madagascar.
- Strong capabilities in content moderation and categorization tasks.
Cons
- Time zone coordination can be complex across multiple delivery centers.
- Brand awareness is lower in the US compared to major Indian BPOs.
- Technical integration capabilities are less advanced than IT-focused BPOs.
Perfect Data Entry
Perfect Data Entry positions itself as a reliable back-office partner for SMBs and large firms alike. They offer a straightforward menu of services: CRM updates, medical billing, and e-commerce management. They feel less like a massive factory and more like a dedicated department, offering a balance of automation and manual oversight for routine administrative tasks.
They stand out for accessibility and a "no project too small" attitude that many enterprise BPOs lack. They offer 24/7 support and free trials, which lowers the barrier to entry for hesitant clients. If you are a small to mid-sized business needing to offload administrative grunt work without navigating complex enterprise contracts, they are a user-friendly option.
Rating
4.3/5 on Trustpilot (as of December 2025)
Website
Employees
250 - 999
Minimal project size
$1,000+
Use case
The perfect entry point for small businesses and solopreneurs. If you need to populate a new Shopify store, clean up a messy mailing list, or transcribe a few weeks of meetings, they make it easy. Their "free trial" and lack of minimums remove the risk. They are the best experience for clients who have never outsourced before and need hand-holding.
Industries
- Professional Services
- Automotive
- Technology
Pros
- No minimum project size makes them ideal for small businesses and SMBs.
- Transparent pricing and free trials lower the risk for new clients.
- Dedicated project managers provide personalized support and updates.
Cons
- Lacks the massive infrastructure required for enterprise-level volume.
- Limited advanced technical capabilities for complex system integration.
- Turnaround times for large batches may be slower than giant firms.
Tab Service Company
Tab Service Company is a distinct entity in this list, operating out of Chicago since 1960. They are not a generic offshore farm; they specialize in high-stakes data processing like 1099 tax form preparation and complex survey data entry. Their domestic presence makes them the go-to for organizations that legally or strategically cannot ship data overseas.
Their 1099 tax filing services and US-based security are their primary differentiators. They combine proprietary software with service, ensuring strict compliance with IRS regulations. You pick Tab Service if you need 100% data residency in the USA or have complex regulatory reporting needs that require a partner with decades of verified stability.
Rating
5.0/5 on Google (as of December 2025)
Website
Employees
10 - 49
Minimal project size
$1,000+
Use case
Mandatory for regulated US industries. If you are a university processing thousands of student surveys with PII, or a financial firm handling 1099 filings, you cannot risk offshore data leaks. Their best use case is "high-consequence" data processing where the legal cost of an error or breach outweighs the savings. They keep you compliant with the IRS.
Industries
- Financial services
- Healthcare
- Hospitality
- Government
- Energy & Utilities
Pros
- US-based operations ensure 100% domestic data residency and security.
- Specialized expertise in tax form processing and regulatory compliance.
- Long-standing reputation for handling sensitive and confidential data.
Cons
- Significantly higher pricing due to US-based labor and operational costs.
- Not cost-effective for generic, low-value data entry or simple typing.
- Capacity is more limited compared to massive offshore outsourcing hubs.
TECHSPEED INC
TechSpeed combines a legacy of over two decades with a modern "Human in the Loop" approach. They utilize AI to handle the heavy lifting of data extraction and use human experts for validation. This hybrid model fits perfectly for businesses that want the speed of automation but can't afford the error rates associated with pure OCR software.
The "AI + Human" methodology allows them to offer high accuracy (99.95%) while keeping costs manageable. They are particularly strong in business card transcription and legacy data migration. If you are skeptical of fully automated tools but find manual entry too slow, TechSpeed offers the pragmatic middle ground you are looking for.
Rating
Website
Employees
50 - 249
Minimal project size
$1,000+
Use case
The solution for "difficult" physical data. If you have boxes of handwritten business cards, old microfiche, or fading historical records, their AI/Human hybrid model recovers data that pure OCR misses. They are excellent for legacy data migration where accuracy is paramount but manual entry is too slow. They bridge the gap between expensive and error-prone.
Industries
- Other
- Professional Services
- Charities
- Foundations & Non-Profits
- Real Estate
- Financial services
- E-commerce
- Healthcare
- Technology
Pros
- Hybrid AI and human approach delivers superior accuracy at lower costs.
- High proficiency in handling handwritten text and legacy data formats.
- Scalable solutions that combine the speed of AI with human validation.
Cons
- Setup time for hybrid workflows can be longer than simple manual entry.
- Less effective for tasks requiring purely subjective creative judgment.
- Pricing model may be complex due to the combination of tech and labor.
Invensis Inc
Invensis is a global BPO powerhouse catering to Fortune 500 clients with a vast array of services. In the context of data entry, they bring industrial-grade processes, ISO certifications, and Six Sigma methodologies. They are particularly strong in specialized verticals like logistics (bill of lading) and healthcare revenue cycle management.
Their operational rigor stands out. Invensis is not for a quick, one-off spreadsheet job; they are built for ongoing, high-volume process outsourcing. They provide structured SLAs and business continuity plans. Users should pick them if they need a partner capable of scaling up rapidly and handling complex, industry-specific data workflows with strict compliance needs.
Rating
4.0/5 on Trustpilot (as of December 2025)
Website
Employees
1,000 - 9,999
Minimal project size
$1,000+
Use case
Built for the Fortune 500 supply chain. Their expertise shines in logistics (processing Bills of Lading) and healthcare revenue cycles. If you need a partner who can integrate with your SAP system, adhere to a strict SLA for 99.9% accuracy, and process transactions 24/7 across global time zones, Invensis has the industrial rigor required for success.
Industries
- Hospitality
- Professional Services
- Technology
Pros
- Industrial-grade processes like Six Sigma ensure consistent quality.
- Deep expertise in specialized verticals like logistics and healthcare.
- Global delivery model offers true 24/7 support and business continuity.
Cons
- Minimum volume requirements may exclude smaller businesses and startups.
- Bureaucratic structure can lead to slower decision-making processes.
- Setup and integration are complex and resource-intensive for clients.
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Become our partnerWhat data entry outsourcing is and why it matters for growth
Data entry outsourcing is the practice of delegating data capture, cleansing, and management tasks to a specialized external team. It cuts costs, accelerates processing, and improves accuracy, freeing your in-house staff to focus on strategy, customer value, and revenue-driving initiatives that fuel scalable growth.
By tapping expert partners, you unlock flexible capacity, industry-grade tools, and rigor that in-house teams rarely match. Security protocols safeguard sensitive records, while structured workflows reduce backlogs, shorten cycle times, and elevate data quality that powers analytics, automation, and smarter decisions.
Unlock tangible benefits from choosing a data entry outsourcing provider
Choosing data entry outsourcing streamlines operations, reduces costs, and boosts accuracy while freeing teams to focus on high-impact work. Gain faster turnaround, scalable capacity, and consistent data quality that supports smarter decisions.
Cut costs and boost accuracy with smart data entry outsourcing
Unlock significant cost savings while streamlining data entry processes with a proven data entry outsourcing partner. Gain access to skilled data entry specialists for online data entry, offline data entry, image data entry, invoice data entry, and data extraction backed by strict data security and verified data validation processes. Improve data quality, operational efficiency, and accurate data management across business data, digital formats, and critical data workflows.
Scale operations faster without expanding your in-house data team
Achieve cost efficiency with data entry outsourcing services that cover online data entry, offline data entry, image data entry services, invoice data entry, and data extraction handled by data entry experts using the latest data entry tools for accurate data. Strengthen data security with rigorous data validation and data verification while a dedicated data entry service provider improves data quality, speeds data processing, and optimizes data entry processes for efficient data management.
Enhance data security and compliance through expert data entry outsourcing
Protect sensitive data while maintaining compliant, efficient data management with data entry outsourcing tailored to your data entry requirements. A trusted data entry service provider deploys skilled data entry specialists for online, offline, and image data entry, invoice data entry, and data extraction with rigorous data validation and data verification, delivering accurate data, consistent file versions, and measurable cost savings.
Improve turnaround times with streamlined, expert-led data processing
Accelerate delivery with data entry outsourcing that unites data entry experts, proven data validation, and streamlined data processing. Gain flexible coverage for online, offline, image, and invoice data entry plus data extraction and data cleansing to maintain accurate data and efficient data management. Reduce costs, protect sensitive data, and scale data operations with a reliable data entry service provider and measurable key performance indicators.
Eliminate backlog risk with proactive, always-on data processing support
Stop backlog before it starts by outsourcing data entry tasks to an always-available team that scales on demand. Gain rapid turnaround across online data entry, offline data entry, invoice and image data entry, plus data extraction and data cleansing powered by data validation. Improve data accuracy, data security, and efficient data management while reducing cost and risk with a skilled data entry service provider focused on continuous coverage.
Every Text partner brings proven expertise, speed, customization, support, and innovation to your Text project. This collaboration de-risks your investment and often turns a good deployment into a great one. For many companies, working with a partner is the difference between just having new software and truly transforming their customer experience with Text.
Data entry outsourcing guide to choose the best service provider
Focus on data entry outsourcing fit by checking industry expertise, security standards, turnaround times, pricing transparency, and tool compatibility. Validate accuracy with sample tasks, assess scalability, and confirm responsive support before you commit.
Find a reliable partner to streamline scale and safeguard your back-office workflows
Choose a data entry outsourcing partner by prioritizing proven data entry services, robust data security, verified data accuracy, and cost efficiency that supports operational efficiency. Look for data entry specialists skilled in online data entry, offline data entry, image data entry, and data validation processes using the latest data entry tools. Demand clear key performance indicators, scalable data entry solutions, and experience across data formats and industries.
Assess vendor expertise, security posture, and scalability for long-term operational fit
Focus on a data entry service provider that demonstrates industry experience, measurable quality, and secure handling of sensitive data across digital formats. Confirm data entry outsourcing capabilities in online data entry, offline data entry, image data entry, and data validation with skilled data entry specialists. Verify tools, turnaround times, and clear key performance indicators to ensure accurate data and sustainable cost savings.
Benchmark capabilities and compliance to ensure accuracy, uptime, and seamless integrations
Prioritize a data entry service provider with audited security, documented data accuracy, and transparent pricing that delivers real cost savings. Validate expertise across online and offline workflows, image capture, invoice handling, and data validation at scale. Check toolsets, SLAs, and training for data entry professionals, request sample runs with error reports, and confirm coverage for peak volumes, integrations, and multilingual data formats.
Prioritize transparent pricing, robust QA, and clear SLAs to de-risk your outsourcing choice
Evaluate providers on audited security, documented accuracy, and the ability to scale without sacrificing turnaround. Insist on cross-channel expertise spanning online, offline, image, invoice, and product workflows, plus strong validation and verification. Ask for pilot projects with error logs, tool stacks, and training detail. Confirm integrations, peak coverage, multilingual formats, and KPIs that tie to cost savings and measurable operational efficiency.
Validate toolsets, training rigor, and governance to elevate quality and reduce rework
Pick a provider that pairs domain knowledge with measurable quality, proven security, and transparent pricing that drives cost savings without hurting turnaround. Seek breadth across online, offline, image, invoice, product, and accounting workflows with strong validation and verification. Request a pilot with error metrics, confirm tool compatibility and integration, assess scalability for peak loads, and ensure multilingual support and clear KPIs.
By following these steps, from clarifying your needs to checking credentials to gauging interpersonal fit, you can confidently choose a Text partner who is most likely to meet or exceed your expectations.
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